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Catalog overview: how products are organised

The product hierarchy from product groups down to SKUs, and where each part of the catalog is managed.

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Overview

The Catalog holds every product you buy, store and sell. Products are organised in a hierarchy: Product Groups → Divisions → Sections → Departments → Articles → SKUs. An article is a style or design; each SKU is one sellable variant of it (for example one size and colour). Prices, stock, purchase orders and sales all refer to SKUs.

Guidelines

  1. Set up master data first

    Brands, sizes, colours, tax categories and the other lists in Master Data are picked from when you create articles and SKUs. Create them before you add products.

  2. Choose codes you will keep

    Article numbers can't be changed after the article is created, so agree on a numbering scheme before you start.

Steps

  1. Step 1: Open the Catalog

    Click Catalog in the sidebar. The page shows the product hierarchy and links to each part of the catalog.

  2. Step 2: Maintain the lists in Master Data

    Use Master Data for brands, sizes, colours, fabrics, patterns, sleeves, lengths, tax categories, seasons, product groups, divisions and design types. See Managing master data.

  3. Step 3: Create articles

    Use Articles to add each style with its article number, name, brand and tax category. See Creating and managing articles.

  4. Step 4: Create SKUs

    Use SKUs to add the sellable variants of each article with size, colour, MRP and cost price. See Creating and managing SKUs.

  5. Step 5: Load many products at once

    To bring in a whole catalog from a spreadsheet, use Magic Import. See Importing data with Magic Import.

Terms

Article

A product style or design, identified by an article number. It groups the SKUs that are variants of the same product.

SKU

Stock keeping unit: one sellable variant of an article, such as one size and colour. Stock and prices are kept per SKU.

Master data

The reference lists (brands, sizes, colours, tax categories and so on) that products are described with.

Key points

  • Hierarchy: Product Groups → Divisions → Sections → Departments → Articles → SKUs.

  • Stock, prices and sales are always recorded against a SKU.

FAQs

What is the difference between an article and a SKU?

The article is the style (for example a round-neck tee). Each size and colour of that tee is a separate SKU.

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